Workplace Reimagined

OCP Workplace Reimagined

If required for your building(s), obtain your AggieAccess card, if you haven't already.
Familiarize yourself with new parking options.
Understand and comply with the University of California's COVID-19 vaccination policy and report your vaccination status.
UC Davis requires healthy behaviors for when you come to campus.

COVID-19 Testing:

Effective 06/24/22, COVID-19 testing is no longer required, but optional. More information can be found here.

If required for your building(s), obtain your AggieAccess card, if you haven't already.
Familiarize yourself with new parking options.
Understand and comply with the University of California's COVID-19 vaccination policy and report your vaccination status.
UC Davis requires healthy behaviors for when you come to campus.

COVID-19 Testing:

Effective 06/24/22, COVID-19 testing is no longer required, but optional. More information can be found here.

Plan to be successful working in the office and remotely.
Review working off-site considerations, to include technology, equipment, ergonomics, etc.
If you would like to purchase your own enterprise-quality furniture, Herman Miller is offering a 30% discount to UC employees.

Understand and comply with the University of California's COVID-19 vaccination policy and report your vaccination status.

COVID-19 Testing:

Effective 06/24/22, COVID-19 testing is no longer required, but optional. More information can be found here.
Plan to be successful working remotely.
Review working off-site considerations, to include technology, equipment, ergonomics, etc.
If you would like to purchase your own enterprise-quality furniture, Herman Miller is offering a 30% discount to UC employees.

Talk to your supervisor about your Self-Assessment and requests.
Complete the Employee Remote-Ability Self-Assessment to determine if working remotely is desirable and sustainable for you.
Remember, your position description, not your preference, is ultimately what determines if working remotely is appropriate for your department.
Complete a home office evaluation for ergonomics and equipment. (Even if you did this around the Spring of 2020, do this again, as a refresher.) This includes taking the "Ergonomics Self-Evaluation for Remote Work" LMS course. (There are also several other ergonomic LMS courses you can take.)
If you are requesting any medical accommodations as a result of your own health condition, speak with your supervisor and consult with your OCP HR Analyst, who will coordinate with Disability Management Services.
After you have had a conversation with your supervisor, and if you have come to a mutual agreement, fill out the necessary Flexible Work Arrangement forms. (Use the "*NEW* Combined Flexible Work Schedule and Agreement" form.)

Review Workplace Reimagined trainings.
Review the Flexible Work Planning Guide.
Understand the OCP Fall Plan Staffing Workflow.
Determine if positions—not the employee—are suitable for flexible work by completing the Remote-Ability Position Assessment.
Evaluate any Employee Remote-Ability Self-Assessments your employees may submit to you.
Don't make any promises to your employee. Consult with your OCP HR Analyst, as there may be important ramifications to consider.
If mutually agreed, your employee and you complete the Flexible Work Arrangement forms. Route to your MAG member. (Department MAG member should be "Approver 1 or 2" for the Flexible Work Schedule, and "Approver 1" for the Flexible Work Agreement.)

Space Considerations, to include other departments in shared spaces, updated technology, meeting rooms and protocols
Paid release time during regular work hours to allow for employees to get regular COVID-testing
Employee Medical Accommodation Requests (to be considered in consultation with your OCP HR Analyst and Disability Management Services)
Employee's Household Member Medical Accommodation Requests
Religious/Sincerely Held Belief Requests
Other Personal Requests

Space Considerations, to include hoteling/shared workspaces, updated technology, meeting rooms and protocols
Paid release time during regular work hours to allow for employees to get regular COVID-testing
Flexible Work Arrangement form (use the "*NEW* Combined Flexible Work Schedule and Agreement" form)
- Remote Use of University Resources Agreement
Employee Medical Accommodation Requests (to be considered in consultation with your OCP HR Analyst and Disability Management Services)
Employee's Household Member Medical Accommodation Requests
Religious/Sincerely Held Belief Requests
Other Personal Requests
Strategizing FlexWork

If you will have employees who will not be physically accessing campus for a set period of time, complete the No Physical Access Verification Form.
Paid release time during regular work hours to allow for employees to get regular COVID-testing (even for remote employees)
Flexible Work Arrangement form (use the "*NEW* Combined Flexible Work Schedule and Agreement" form)
- Remote Use of University Resources Agreement
Employee Medical Accommodation Requests (to be considered in consultation with your OCP HR Analyst and Disability Management Services)
Employee's Household Member Medical Accommodation Requests
Religious/Sincerely Held Belief Requests
Other Personal Requests
Strategizing FlexWork