OCP Workplace Reimagined

The Offices of the Chancellor and Provost are committed to supporting flexible work for our employees and departments. Flexible work promotes sustainability, supports our Principles of Community, and enhances employee satisfaction and wellness. And it's here to stay!

Information presented on this page is intended for units under the Offices of the Chancellor and Provost.

Workplace Reimagined

Staff Resources

Possible workplace scenarios for OCP...and your responsibilities...

100% On Campus

If required for your building(s), obtain your AggieAccess card, if you haven't already.
Familiarize yourself with new parking options.

Hybrid

If required for your building(s), obtain your AggieAccess card, if you haven't already.
Familiarize yourself with new parking options.
Plan to be successful working in the office and remotely.
Review working off-site considerations, to include technology, equipment, ergonomics, etc.
If you would like to purchase your own enterprise-quality furniture, Herman Miller is offering a 30% discount to UC employees.

100% Remote

Plan to be successful working remotely.
Review working off-site considerations, to include technology, equipment, ergonomics, etc.
If you would like to purchase your own enterprise-quality furniture, Herman Miller is offering a 30% discount to UC employees.

Determine if your position is eligible to work remotely...

Talk to your supervisor about your Self-Assessment and requests.
Complete the Employee Remote-Ability Self-Assessment to determine if working remotely is desirable and sustainable for you.
Remember, your job description, not your preference, is ultimately what determines if working remotely is appropriate for your department.
Complete a home office evaluation for ergonomics and equipment. This includes taking the "Ergonomics Self-Evaluation for Remote Work" LMS course. (There are also several other ergonomic LMS courses you can take.)
If you are requesting any medical accommodations as a result of your own health condition, speak with your supervisor and consult with your OCP HR Analyst, who will coordinate with Disability Management Services.
After you have had a conversation with your supervisor, and if you have come to a mutual agreement, fill out the necessary Flexible Work Arrangement forms:
- We suggest you use the "*NEW* Combined Flexible Work Schedule and Agreement" version, found here.
  - Approver 1 is your unit's MAG member and Approver 2 is Katya Rodriguez kkrodriguez@ucdavis.edu.
- Or, if you are part of a large OCP unit with multiple levels of approvers, you may use the OCP version, which allows for an additional level of approval.
  - Approver 1 is your unit's MAG member. Approver 2 (optional) is your Department Head. Approver 3 is OCP HR, Katya Rodriguez kkrodriguez@ucdavis.edu.
Complete the Employee Agreement Concerning Use of University Resources form for any University-issued office equipment that is taken off-site. Send the completed and signed form to ocpflexforms@ucdavis.edu.

Supervisor Guidance

As your department considers its business needs and in-person office plans...

Review the Flexible Work Planning Guide.
Determine if positions—not the employee—are suitable for flexible work by completing the Remote-Ability Position Assessment.
Evaluate any Employee Remote-Ability Self-Assessments your employees may submit to you.
Don't make any promises to your employee. Consult with your OCP HR Analyst, as there may be important ramifications to consider.
If mutually agreed, have your employee fill out the Flexible Work Arrangement form.
- We suggest they use the "*NEW* Combined Flexible Work Schedule and Agreement" version, found here.
  - Department MAG member should be Approver 1 and Katya Rodriguez kkrodriguez@ucdavis.edu should be Approver 2.
- Or, if the employee is part of a large OCP unit with multiple levels of approvers, they may use the OCP version, which allows for an additional level of approval.
  - Approver 1 is the unit's MAG member. Approver 2 (optional) is the Department Head. Approver 3 is OCP HR, Katya Rodriguez kkrodriguez@ucdavis.edu.
After you’ve reviewed the flex work agreement, please review that the work space assignment is compliant with our campus guidelines. Make adjustments accordingly.
1. If you have a cubicle or office to spare (permanently or temporarily), please let us know. Email OCP Business Operations.
2. If you are making space changes, let us know so we can help. Email OCP Business Operations.
Review and sign your employee's Employee Agreement Concerning Use of University Resources form. Have the employee send this to ocpflexforms@ucdavis.edu.