Classification Review

REQUESTING A CLASSIFICATION REVIEW

If you would like to request a classification review of an employee’s position, please submit a PARC case with an updated PD attached (using document tracking/"tracked changes").  After, a case should be submitted by those with AggieService privileges with the attached PARC approval summary and revised PD.  OCP Personnel serves as the liaison between the unit and Compensation Services who will review the position for appropriate classification; however, in some cases, Compensation will seek clarification of duties from the supervisor.  Once a determination has been made, Compensation will notify OCP Personnel.

If the review results in an upward classification, OCP Personnel will notify the supervisor of the new classification and discuss any increase in salary.  If a request for upward classification is denied, Compensation will provide decision details to the supervisor.  Once decisions/approvals are finalized, OCP Personnel will issue a notification letter to the employee, and will send the PD to the employee for signature. 

The effective date of the classification change will be the first of the following month after submitting the action to Compensation Services.  To ensure a particular effective date, OCP Personnel suggests submitting positions 30 days prior to the preferred effective date.  For example, if Compensation receives the request (via PeopleAdmin) between September 1 and September 30, 2016, the effective date will be October 1, 2016.  In an effort to achieve an effective date of October 1, the action should be received in OCP Personnel by August 31.  This does not mean a decision will be made by October 1, but the effective date upon approval will be retroactive to first of the month following submission.  For BW staff, the effective date would be the first day of the following pay period.  Currently classification actions are taking 60 to 90 days for review, once they are received by Compensation Services.  Please make staff are aware of this time frame. 

For additional information on the Classification Review process, go to the Compensation Services web page at http://www.hr.ucdavis.edu/compensation/index.html.